Community is the heart and soul of Cottington Woods, and we seek to foster
a community that is warm, welcoming, and safe to all. If you plan to join Cottington
Woods, know that you are joining a community of people, and we ask that you
understand and uphold our values.
If there is something we can do to better support our community, please contact
us and give us the opportunity to do so.
Stay in Touch
There are a few ways to stay in touch with the Cottington Woods community outside
of the actual events:
Woods Google Group
While primarily used by Staff to communicate to Players, this is open-to-all
group where Players and NPCs alike are encouraged to communicate, ask questions,
and more. We encourage anyone planning on participating in Cottington Woods
to join the Google Group, as all official communications will be made here.
Woods Private Facebook Group
We have a very active private Facebook group. where people ask questions
and share pictures, ideas, memes, and more. We do tend to post announcements
here as well, since so many of our community are active here.
Cottington Woods Discord Server
Cast Google Group
We have a fairly active Cottington Woods Discord Server. Please contact
us if you would like an invite to the Server.
If you are one of our NPCs, or plan on NPCing for us, we highly recommend
joining our NPC group. This is where we will make announcements only for NPCs,
provide NPC-only info and details for upcoming events, and where NPCs can
ask questions of staff.
(Read our values here)
Our community – Staff, NPCs, and PCs alike – has members who have
chronic, invisible illnesses, have chronic, visible illnesses, are neuro-atypical,
are LGTBQ+, are POC. We represent a diversity of thought and being, and where
an individual may not be one of those things, they are expected to support and
respect those who are. We are imperfect, but we strive to be and do good, and
we collectively care deeply about the community we have here.
The Golden Rule may be a fairytale, but it is one we uphold: Do unto each other
as you would have done unto you. Be nice. Be respectful. Love one another. Be
the good you want to see in the world.
If you join Cottington Woods, know that are joining a community who all strive
to be and do good while having fun together, and that we expect the same from
you in return.
We do not tolerate hatred or harassment of any kind, full stop.
We reserve the right, without notice, to remove players violating our values
from our community. Our priority is to maintain a safe and inclusive community,
and we hold ourselves equally accountable to being the change we wish to see
in the world, requiring constant vigilance, work, learning, and action.
COVID-19 Vaccination and Masks & Contagious
In order to ensure the safety of the Cottington Woods Community, we will require
all attendees to our Fall 2021 events – PCs, NPCs, and Staff – to
provide proof of vaccination against Covid-19. We will accept photos of your
vaccine cards on your phone or other devices.
We will provide a means for you to verify your vaccination status ahead of
the actual event. This includes but is not limited to:
- hosting a video chat where you can show a staff member your vaccine card,
- sending a photo of your card to a designated email address (email@example.com),
- showing your card or a photo of your card at check-in at the event.
We will not keep copies of your vaccination card. If sent to us via email,
we will delete the email after verifying your vaccination status.
As a reminder, you must be 14 days past your final shot to be considered fully
If you have a medical exception as to why you cannot be vaccinated, we will
- A letter from your doctor explaining you have a medical reason that you
cannot take the vaccine. We do not need to know the reason why. We are not
medical professionals. We need only confirmation from a medical professional
that you cannot be vaccinated.
- A negative Covid-19 PCR test within 72 hours of the event.
Please note that we will inform our community if we have an individual(s) who
have a medical exception. We will not say who it is, but we wish to ensure that
the community understands the risk factors involved. We strongly encourage those
who cannot be vaccinated to consider waiting until the Spring of 2022.
We do reserve the right to require vaccinations for all future events should
variants of COVID-19 spread – or any other pandemic occur.
COVID-19 Event Policy for Fall 2021:
In an effort to keep our players as safe as possible at events, we will be
following all federal, state and local guidelines - as well as CDC recommendations
- to the best of our ability, as well as implementing additional precautions
for the safety of our players and staff.
Additional safety precautions for the Fall 2021 events include:
- All attendees must be vaccinated against COVD-19, as noted in the Vaccination
Policy guideline above. Medical exceptions will require a doctor’s letter
and a negative COVID-19 test, per the guidelines above, and Cottington staff
may at any time choose to not allow medical exceptions. We strongly recommend
that those who cannot be fully vaccinated not attend for their own safety.
- Sign and return the Covid-19 Release and Waiver form below
- Following the recent guideline updates published by the CDC, face masks
will be required indoors by all attendees.
- You may only remove a face mask indoors if you are eating and drinking,
and you must remain stationary (may not wander about) while eating and drinking.
You must maintain social distance between yourself and others outside of your
group while eating and drinking.
- Face masks are recommended in outdoor social spaces where participants may
be within 6 feet of other players.
- Extra Masks, medical gloves, hand sanitizer, and disinfectant will be available.
- NPCs are encouraged to bring their own makeup if they wish to use makeup
for their roles, but CW2 Staff will also provide individual paint trays for
NPCs and staff to prevent cross-contamination of makeup supplies between disinfection.
- Disinfection of shared costumes, packets, and weapons provided for staff
- If you have been exposed to COVID-19 in the last 7-10 days, you must obtain
a negative COVID-19 test to participate.
Masks and Contagious Illness
Cottington Woods would like to codify our support of Mask-wearing going forward,
to protect yourself and others from the spread of Contagious Illnesses. LARPing
typically occurs during flu and cold season, and as we consider the return to
LARPing, we also recognize the potential return of “LARP crud” and
the spread of contagious illnesses among the LARP community.
If you are sick with a contagious illness, we ask that you do not attend a
Cottington Woods event.
If you are at an event, and suspect you are becoming sick and/or exhibit symptoms,
we ask that you don a mask that covers mouth and nose to protect others, until
such time that you deem you are not ill or you remove yourself from the event.
We recognize that there can be overlapping symptoms between contagious illnesses
and non contagious maladies such as allergies. We trust people to act in a manner
that is safe and reasonable for their own health and wellbeing as well as the
health and wellbeing of those around them in making determinations about whether
they are safe to stay at an event or whether to leave early.
We encourage anyone and everyone to wear a mask if you wish to take precautions
against getting sick. Use hand sanitizer and regularly wash your hands.
In-Game, not everyone has ready access to a Witch or a Priest, and so it is
common in the Written World for those who are ill, or who might be near those
who are ill, to wear a mask to protect themselves and others.
If you are attending a Cottington Woods event, you are also required to fill
out and turn in the following forms in order to participate:
You may also download a copy of our Community Values & Code of Conduct,
as well as the current Campsite rules: